Policies & Protocol:

• COVID-19 REQUIREMENTS: BC Health Protocols Are Subject to Change.
• ALL Vendors must have clearance to operate from the City of Surrey
• ALL Vendors must have appropriate licensing and insurance
• Any expenditure related to city, permit or license must be born by the vendor themselves
• Operation Dates/Hours: Booths must be operated from start to close
• Equipment: Vendors must bring own equipment and supplies, including: ice, cash/change, cooking equipment, tables, chairs, paper goods, trash cans, fir extinguishers, flooring, and other supplies for the operation of an exhibitor booth.
• Site access/set up: Vendors will be pre-assigned site access and set-up times prior to the Festival.
• Tear down: No tear down prior to Festival closing. Exit times/instructions will be assigned.
• Clean up: Vendors are responsible for clean up of their space and removal of their trash during and after the Festival.

Terms & Conditions

No part of the exhibitor’s booth will be used for display of any item(s) for which the exhibitor is not a representative or is not approved by the Sanskriti Cultural Awareness Society of BC’s “Festival of India 2022.” The Festival organizers, our city or venue partners, and their representatives refuse to be responsible for injury, loss or damage to persons, goods, equipment or decorations, caused by accident, loss or any other cause, at any time during the event, including during the move-in or move-out operations or while in the facility. The Festival will open to the public on Sunday, the day of the Festival, at 11:00 noon or earlier (please see event information on this website), and close at 8:00 p.m. All Exhibitor items must be removed by 9:00 p.m. Further move-in information will be available the week before the Festival. Space will be sold on a first-come, first-served basis. However, if an exhibitor must be moved, they must abide by the decision of the organizers of the Festival. All allocated exhibitor booth space MUST be fully set up 15 minutes before the stated opening time. In addition, any exhibitor who has failed to appear before 15 minutes in advance of doors opening will be refused access. Payment and cancellation policy: to secure your booth, the 50% deposit is due upon digitally or manually signing the consent form and contract supplied to your via email upon confirmation. Methods of payment accepted are cash, cheque, Visa, Mastercard or Interac bank transfer. Cancellation policy: cancellation less than one month prior to function, no refunds. 100% booth fee will be charged. If cancelled 1 - 2 months prior to function, 50% booth fee will be charged. Cancellation over 2 months prior to function: 10% booth fee will be charged. (end)

Application Process and Placement:

• Completion of the vendor application does not guarantee a space at the Festival. After completing the application, vendors will be notified as soon as possible if they have been accepted or not.
• Festival sponsors will have top priority in placement in all spaces, including food booths.
• The Festival reserves the right to limit the number of vendors selling similar items or services.

In cases of duplication, local vendors whose completed applications were received by the deadline will get priority acceptance. The Festival is committed to a quality event with an interesting assortment of cultural food and merchandise vendors. Please read and understand these policies and protocol listed above. If accepted as a vendor, you will be expected to comply with all of them. Failure to comply with these policies and procedures will result in your not being allowed to return as a vendor, and/or your participation will be terminated on the spot.